Holy Spirit School

Meeting Summary:

OPENING: Suzanne Bradshaw

Suzanne introduced Lucia Pena, mother of two HSS students – a 4th grader and a Kindergartner, she has worked at two foundations so she has a lot of grant making experience as well as non-profit work.  She’s an attorney by training.

REVIEW & APPROVAL OF April 15, 2008 MINUTES:

Charmaine motioned that we approve the minutes as submitted and Frank seconded.  The minutes were approved.

STANDING COMMITTEE REPORTS

1. Executive Committee – Suzanne Bradshaw

No questions  

2. Mission Enhancement, Policy & Planning Committee – David Renfro

No questions  

3. Building and Grounds – Jeff Van der Sluis

Jeff has spent time with John Barron as they are working on this committee for the coming year. 

4. Technology Committee – Tim Riener

No questions 

5. Finance Committee – Elise Ajawara

The Monthly Finance report was handed out.   Cathy is taking over a lot of the bookkeeping duties from Vermilda.  

6. Stewardship & PR Committee – Vanessa Barrett

Photos will appear on the website next year when we have the new photo permission slips.  Suzanne asked committee leads to send Vanessa their top three accomplishments for the year by June 1, 2008.  Vanessa needs to publish the list to the school community by 1st week in June.  Publish a full page to the parents and insert in the parish bulletin.

7. Grants Committee – Charmaine Zamora

Charmaine reported that she met with Lucia and they went over the transition.

8. Safety Committee – Frank Cannizzaro

Frank deferred to Rob as the new Safety chair.

D.  SPECIAL COMMITTEE REPORTS

1. Parish Council – Linda Erwin

Suzanne reported that the council is in process of pulling together 5 year goals for the parish.  The main focus is improving the parish grounds and then evangelizing, outreach, budgeting and a mission statement.

2. Pastor – Father Mathew

The Parish Festival was a successful event.  A Sunday 5:00 p.m. mass starts in the beginning of July.  It’s a Youth Ministered mass for everyone to attend.  We will be hosting a seminarian, Mr. Prado, for a year of training at Holy Spirit.  He begins in September.  A Parish Roundtable meeting will take place on the 28th at 7 in the Small Hall.  Issues to discuss include moving Festival to the 3rd week of May every year.  The construction is moving forward.  Father had a tour a few weeks ago and it’s much bigger than it looks on the outside.  It might be finished in October and he has asked the Diocese to come bless the site in November.  Lastly, he has been appointed to the Board of Trustees at Moreau Catholic High School.

3. Holy Spirit School – Susan Buchanan

Susan reported that right now we have 306 students registered for next year.  We paid back the $40,000 we borrowed from the endowment for the roof.  We had our Yosemite night with the 8th grade.  Graduation is June 5th.  Thirty-Four 8th graders are graduating.  Yesterday some of the staff visited at Christ the King where they have interactive boards.  The elmo boards allow for books to be projected.  Susan has hired three teachers so far.  The Tech Coordinator starts 8/1/08 and would be on an 11 month work period.  For 4th grade Teresa Baker has been offered to teach.  Shas 24 years experience and California credentials.  And Teresa V. will join us in 5/6 grade comp and as a partime Resource Teacher.  She too has California credentials.  She also has a Masters.  Susan has an interview tomorrow night for a music teacher.  We had a visit from the Diocese.  Henceforth the budget was changed by about $30,000 due to the moving around of scholarship monies from 4104 (bad debt) into the budget.  The Preschool budget has been pulled into it’s own area.  The Crab Feed net was $38,624.70 which is down $20,000 from last year.  Mainly there was an $11,00 difference in the silent auction while the live auction was only $4,000 less.  Expenses were about $3,000 more.  Suzanne recommended that maybe we can give the Crab Feed committee some assistance in budgeting for next year.  Someone had asked Susan if they could buy $1,000 in SCRIP instead of $300 cash calendar, but it’s not an equal trade off.  Dn. Steve received a quote on Rekeying the school and rooms under the church with the key card system.  It’s $13,000. Rekeying what we have now would be about half of that cost.   

4. Parent Club – Irene Advincula

Irene reported that about 15 parents were in attendance at the last Parent Club meeting.  Kelly Hopkins needs parent volunteers for field day.  The Parent Club Board and members format for next year will be 2 parents from each grade level.  The board will be selected from that group.  They also reviewed  PC survey results at the meeting.

E.  OLD BUSINESS

1. Anti-Bullying Committee – Suzanne Bradshaw 

At the last meeting Melanie asked the Board to look into the Bullying at school.  There are other areas as well – CYO and other parish events.  Father and Susan asked the school board to put together a special committee to evaluate and present a needs assessment (ie. is there a need and how much of a need?  What are the right policies, tool set and procedures within the school and CYO.)  Elise mentioned that the San Jose Diocese has some written into their policies.   Frank volunteered to lead the committee and Rob volunteered to help and Jeff V. has a list of about 10 volunteers.  Also Susan has the list of parents who previously helped.  We need Pastoral Council rep, CYO representation as well as staff members.  Jeff V. motioned that the Board establish this committee, Rob seconded and the motion was approved.

F.  NEW BUSINESS

1. 2008-09 Draft Goals – Jeff Van der Sluis

Jeff complimented everyone on how terrific the draft goals looked.  He asked if there was any feedback.  It was agreed that it was timely with the transition of the committee leads.  Therefore in the September meeting we need to bring our year goals and Five Year plan rough draft. The Five Year plans will then be submitted in October for approval.  Susan mentioned that there will be a Diocesen School Board workshop on one of the Saturdays in September.

2. Bylaws Term Description – Jeff Van der Sluis

In reviewing the Bylaws Jeff wondered what constituted a year on the school board?  For example, he came onboard in March so does that count as a year.  It was decided that it could count as a year and, yet those who joined later in the year may not want to count that partial year.  We decided to be flexible and to just continue with the secretary keeping track and clarifying term completion with individuals.

G.  PUBLIC COMMENT

None.

H.  NEXT MEETING

Dinner on June 13, 2008 at 6:30 in the Small Hall – Closed Meeting 

I.  MEETING ADJOURNED